a) The word 'EXHIBITOR' means the person, company, firm or other organisation to whom space at the Exhibition has been allocated by the Organisers and, in relation to any term or condition imposing any prohibition, shall include employees, servants or agents of the Exhibitor.
b) The word 'Exhibition' means the Ninth BCPC Trade Services Exhibition'.
c) The word 'Organisers' means 'British Crop Protection Enterprises Ltd'. (BCPE)

2. APPLICATION FOR STAND SPACE
Application for stand space must be made on the Stand Booking Form. Applications will be dealt with in order of receipt. The submission of an application in the manner and on the form provided, together with the allocation by the Organisers and the acceptance by the Exhibitor of stand space shall be deemed to be a contract in acceptance and in accordance with these Terms and Conditions. The Organisers shall reserve the right to refuse any application. The Stand Booking Form must list all firms being represented by the Exhibitors

3. CHARGES FOR STAND SPACE
The charge for stand space is as shown on the Stand Booking Form plus Value Added Tax at the current rate (17.5% at the current time). The stand space charge includes the hire of: 'click' modules or two spotlights and nylon shell scheme; sign-writing fascia board and stand number; 1x5ft fluorescent fitting and 1x4 amp socket (500w); and stand cleaning. Additional requirements may be obtained on request to the Organisers and will incur additional charges. It is essential that the Organisers be advised of these requirements as early as possible and not later than 14 September 2001.

4. PAYMENT FOR STAND SPACE
The Exhibitor shall pay a deposit of 50% towards the total cost of the stand/s allocated, plus Value Added Tax at the applicable rate, within 14 days of the date of the invoice issued by the Organisers upon receipt of the Stand Booking Form. The balance of payment shall be paid by the Exhibitor before 31 July 2001. If such balance is not paid by this date, any deposit paid by the Exhibitor may be forfeited and the stand re-allocated. Payment is required in full for stands booked after 31 May 2001. All payments must be made by cheque or banker's draft drawn on any United Kingdom bank in pounds sterling and made payable to 'British Crop Protection Enterprises Ltd' and should be sent to the Exhibition Organisers: BCPE, 49 Downing Street, Farnham, Surrey GU9 7PH, UK.

5. CANCELLATION OR REDUCTION OF STAND SPACE
If, after allocation of stand space to any Exhibitor, such Exhibitor shall desire to cancel or reduce the stand space allocated to him, a cancellation charge of 20% of the total charge for the stand will be made. The Organisers will endeavour to re-let the stand space not required by the Exhibitor but if they shall be unable to do so, the Exhibitor shall remain liable to pay the full charge for the stand space allocated to him.

6. ALTERATION TO STAND SPACE
Whilst every endeavour will be made to adhere to the published layout of the Exhibition, the Organisers shall be entitled to vary the layout if, in their opinion, this is in the general interest of the Exhibition.

7. BANKRUPTCY OR LIQUIDATION
In the event of an Exhibitor becoming bankrupt or (being a Company) entering into liquidation other than for the purpose of reconstruction or amalgamation, or having a receiver appointed, the Organisers shall be at liberty to terminate forthwith the contract with such an Exhibitor and to cancel the allotment of stand space to the Exhibitor, and all sums paid by the Exhibitor under the contract shall be forfeited.

8. OCCUPATION OF STAND SPACE
The Exhibitor, his servants, agents, employees and contractors, may enter the Exhibition area for the purpose of erecting and preparing his exhibit/s during the build-up day as follows: Sunday 11 November 2001 14.00-20.00 and Monday 12 November 2001 07.00-11.30. All stands must be complete and ready for the Exhibition opening by 12.30 on Monday 12 November 2001. In the event of an Exhibitor failing to take possession of his allocated stand space, the charges for such allocated stand space will nevertheless remain due to the Organisers. The Organisers shall have the right to refuse to permit the Exhibitor to occupy or use the stand space until all sums due to the Organiser from the Exhibitor have been paid. The Exhibition will open on Monday 12 November 12.30-18.00, Tuesday 13 November 2001 08.45-18.00; Wednesday 14 November 2001 08.45-18.00; Thursday 15 November 2001 08.45-12.00. Stands must be open for viewing and staffed during these hours. Upon being required to do so by the Organisers, the Exhibitor shall cease to employ at the Exhibition any servant of the Exhibitor who shall be guilty of any conduct which, in the opinion of the Organisers, is prejudicial to the proper management of the Exhibition. The Organisers' tenancy of the Exhibition Hall terminates on Thursday 15 November 2001 and the Exhibitor shall remove by 18.00 hours on that day from the Exhibition Hall all exhibits, displays, stand fittings, materials and other things brought to the Exhibition Hall by the Exhibitor. Removal of exhibits and dismantling of stands may not commence until the official closing time of 12.00 on Thursday 15 November 2001. Notwithstanding anything contained elsewhere in these terms and conditions, the Exhibitor shall at all times, and insofar as they are applicable, observer and perform the standard conditions of hire for the Hilton Brighton Metropole Hotel in force at the time of the Exhibition.

9. INSTALLATION
a) No Exhibitor will be permitted to install his display or exhibits in such a manner as, in the opinion of the Organisers, obstructs the light or impedes the view along the open spaces of gangways;
b) The Hilton Brighton Metropole Hotel reserves the right to examine and exclude any exhibit. No Exhibitor will be permitted to install display material or exhibits which contravene security regulations as laid down by the Metropole Hotel;
c) Gangways must be kept clear and free for passage and must not be littered or obstructed;
d) No display, stand fitting or exhibit shall exceed the wall height of the shell scheme: 2.5 metres;
e) No exhibit shall exceed the floor loading of 300 kilograms per square metre. Heavy machinery will require spreader plates;
f) All structures and materials, including signs, shall conform to the requirements of the Organisers as laid down by the regulations of the Metropole Hotel;
g) Timber used must be kiln-dried so as to avoid damage to the carpets through condensation; carpet flooring installed by the Exhibitor must be laid on board (not directly on carpet) and securely taped at the edges;
h) All movement of and fixtures to the shell scheme hired from the Organisers must be carried out by the contractors appointed by the Organisers;
i) All electrical installations and connections must be carried out by the contractors appointed by the Organisers;
j) No storage for packing cases or packing materials is provided within the Exhibition Hall. All such cases and materials must be removed from the premises before the Exhibition opens at 12.30 on Monday 12 November 2001 and not brought back until 12.00 on Thursday 15 November 2001;
k) The Exhibitor shall submit plans of his stand/s to the Organisers by 31 August 2001 for approval by the Metropole Hotel.

10. TRADE UNION LABOUR
It is recommended that all labour within the halls engaged in servicing the Exhibition be party to the Constitution and Working Rule Agreements for the National Joint Council for the Exhibition Industry and the National Exhibition Electrical Joint Industrial Council. All Local Authority regulations must be abided by.

11. FREIGHT AND TRANSPORT
The official agents for freight forwarding, transportation and handling for the Exhibition are: Worldwide Exhibition Specialists Ltd, 1 York House, Langston Road, Loughton, Essex, IG10 3TQ, UK. Tel: +44 (0) 20 8508 2224, Fax: +44 (0) 20 8502 4969, Email:mail@worldwidexpo.co.uk. Exhibits for temporary importation into the United Kingdom must be addressed to the appropriate stand of the exhibiting company at the Exhibition Hall, and must be consigned in order to arrive in London not later than 10 days before the installation date advised to the exhibiting company, and notification sent to the official agents. Full details of the requirements for customs clearance and bonding formalities are available from the official agents. Airway bills for exhibits consigned by air must be addressed to: Worldwide Exhibition Specialists Ltd,1 York House, Langston Road, Loughton, Essex, IG10 3TG, UK. Tel: +44 (0) 20 8508 2224 Fax: + 44 (0) 20 8502 4969, Email: mail@worldwidexpo.co.uk

12. ELECTRICAL REQUIREMENTS
Additional lighting and power services will be available to the Exhibitor through the official electrical contractor. A schedule of these services, together with relevant charges, will be sent to the Exhibitor. An Exhibitor may provide his own electrical fittings, where such fittings are in the form of made-up units, showcases, signs etc. complete and ready for connection to mains supply. All electrical installations must comply with the relevant Institution of Electrical Engineers and the Metropole Hotel regulations and are subject to inspection and test.

13. STAND CLEANING
Stand cleaning is included in the charge for stand space, but the Exhibitor is responsible to the Organisers for seeing that his stand is maintained in a clean and orderly state.

14. WATER, DRAINAGE AND GAS
Water and waste services may be available on request. The use of non-inflammable gas may be permitted provided the containers comply with the safety regulations as laid down by the Metropole Hotel. Any Exhibitor wishing to use non-inflammable compressed gas must notify the Organisers as early as possible. Flammable gases may not be displayed or used. The use of compressed air must be approved in advance by the Organisers.

15. DANGEROUS EXHIBITS AND SUBSTANCES
No exhibit or working demonstrations which involve substances of a dangerous explosive or objectionable nature may be brought onto the premises without prior written consent.

16. FIRE PRECAUTIONS
In accordance with the requirements of the Metropole Hotel, all materials used in constructional work, displays, etc. must be effectively fire-proofed, or made of non-inflammable materials. Counter backs and curtains must be cut off at least 6 inches or 150 mm clear of the floor. Packing materials, litter and the like must be removed from the Exhibition areas. The Exhibitor must comply with any instructions given by the Metropole Hotel and the Organisers to avoid the risk of fire.

17. DAMAGE TO EXHIBITION BUILDING, FIXTURES AND FITTINGS AND SHELL SCHEME
No painting is to be carried out in the Exhibition Hall. The fixing of display material to the shell scheme will be permitted only by methods laid down by the Organisers. No nails, screws, or other fixtures may be driven into any part of the Exhibition building, including floors; nor may any part of the Exhibition Building be damaged or disfigured in any way. Should any damage occur, the Exhibitor responsible shall be liable for reparation charges incurred.

18. SECURITY
The Organisers will provide a site security service during the period of the tenancy but shall be under no liability for loss of damage. For the purposes of security, Exhibitor's lapel badges will be supplied. Badges must be worn at all times by the Exhibitor and his staff whilst within the Metropole Hotel.

19. SUB-LETTING
Sub-letting or licensing the use of stand space is not permitted, neither may the products or services of firms not exhibiting in their own rights be promoted or displayed as exhibits, except where the Exhibitor is the SOLE United Kingdom selling agent for such products or firms, or express written permission has been obtained from the Organisers. (See Section 2 above - Application for Stand Space).

20. PUBLIC LIABILITY
The Organisers shall not be liable for any claims arising from death or bodily injury or damage to property arising in connection with the erection and dismantling of the Exhibitor's stand and anything permitted, omitted or done thereon or therefrom during the period of the Exhibition or the construction and dismantling periods caused directly or indirectly by the Exhibitor or any contractor, sub-contractor, servant, agent, licensee or invitee of his or the act, omission or neglect of any such person or by any exhibit, machinery, or other article of the Exhibitor or in the possession of or use of the Exhibitor or any servant or agency of his. The Exhibitor will indemnify the Organisers in respect of each and every such claim and all actions, proceedings, costs, claims and demands in respect thereof. The Exhibitor shall effect adequate insurance in respect of all such claims, and the liability therefore assumed by the Exhibitor.

21. INSURANCE OF EXHIBITS
The Organisers do not accept responsibility for any loss or damage from any cause whatever, in respect of any property brought to the Exhibition premises by the Exhibitor or his servants, agents, sub-contractors or any other persons. The Exhibitor releases and indemnifies the Organisers in respect of any loss or damage to the exhibits or any other property brought to the premises whether it is his property or not. The Exhibitor shall adequately insure all such property in the joint names of himself and the Organisers on a full 'All Risks' basis for a sum insured equivalent to the full value of all exhibits and other property brought to the Exhibition. The Exhibitor shall provide the Organisers with satisfactory evidence that adequate insurance is in force.

22. POSTPONEMENT OR ABANDONMENT
If the Exhibition is postponed, cancelled or abandoned by reason of war, fire, storm, explosion, national emergency, labour dispute, strike, lock-out, civil disturbance, inevitable accident, force majeure, the non-availability, either wholly or partially, of the Exhibition premises, or any other cause not within the control of the Organisers, the Organisers shall be under no liability to the Exhibitor in respect of any actions, claims, losses (including consequential losses) costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor, as the result of the happening of any such events, if, by rearrangement or postponement of the period of the Exhibition, or by substitution or other premises, or in any other reasonable manner, the Exhibition can be carried through, the contracts for space shall be binding upon all parties, except as the the size and position, as to which any modification, substitution or rearrangements considered necessary by the Organisers shall be determined.

23. FAILURE TO VACATE
If the Exhibitor, or his servants, agents or sub-contractors should fail to remove all his property or otherwise fail to vacate the Exhibition premises by 23.00 on Thursday 15 November 2001 due to any cause whatsoever, the Exhibitor shall be fully responsible for any penalties imposed by the Metropole Hotel, or any other losses and costs incurred by the Organisers as a result of the Exhibitor failing to vacate the premises by the agreed time and without prejudice to any other right or remedy of the Organisers, the Organisers may remove any property of the Exhibitor left at the Exhibition Hall by the Exhibitor after the said time and the costs of such removal shall be paid by the Exhibitor to the Organisers on demand.

24. INSURANCE
Insurance can be effected to meet the requirements of Conditions 19, 20, 21 and 22 and it is recommended that Exhibitors arrange such insurance of the type offered by: Insurex Exposure, The Pantiles House, 2 Nevill Street, Royal Tunbridge Wells, Kent TN2 5SA, UK. Tel: +44 (0) 1892 511500, Fax: +44 (0) 1892 510016, Email: insurex@expo-sure.com

25. EXHIBITORS' MANUAL
Further technical information concerning the Exhibition, together with order forms for services, will be sent to the Exhibitor upon receipt of the 50% balance payment.

26. DELEGATE REGISTRATION
Exhibitors who wish stand personnel or other staff to attend The BCPC Conference - Weeds 2001 must register such personnel as full delegates to the Conference. The first such registration can be made at the special Exhibitor rate, after which, further delegates must be registered at the full rate. Full information and registration forms will be available from the BCPC Conference Secretariat at 8 Cotswold Mews, Battersea Square, London SW11 3RA, UK. Tel: +44 (0) 20 7228 8034. Fax: +44 (0) 20 7924 1790, Email: conference@bcpc.org. The Organisers undertake to give the fullest sympathetic consideration to the interests of the Exhibitors. Should any question arise which is not provided for within the terms of these Terms and Conditions, the Organisers' decision must be accepted as final where, in the Organisers' opinion, the needs of the correct conduct of the Exhibition make an immediate decision imperative